Author: Martha Dege

DPM goes virtual

Department of Personnel Management will now be using an online application as a new working tool that will enable working remotely and working under the new normal protocols in light of covid-19.

The Management Information Service team of the Department created the app called Google Teams – as the Department endeavors to find innovative practices of conducting business internally and with other government agencies under the new normal.

DPM Secretary Ms. Taies Sansan said, in light of the challenges faced by Public Servants during this covid-19 period the need to be innovative and find new ways of working that can help prevent the spread of the virus is critical.

“As a lead government agency – I have insisted on the use of such working tools by my Department and I am glad this app can be used by DPM staff for meetings and workshops that requires more than 10 people to be in one room especially in communicating with the provinces”.

The Department held its Executive Management meeting via this Microsoft Google Application as part of efforts to commence using the application.

“Despite a few technical issues – the executive management meeting was conducted via the use of this app with success”.

Secretary Sansan said, such innovations can be applied by line agencies to ensure the Public Service is adhering to the covid-19 protocols under the government’s National Isolation strategy.

“All that DPM has undertaken is in line with covid-19 protocols and the recent joint Circular Instruction issued by the Department and the office of the Controller which highlighted the need for government business to continue to function and services to continue to be performed by public servants”.

Policies and guidelines for the use of the app by the department are being finalised to guide the use of the app.

HR Information Session

An Information session for all line agencies targeted at completing data cleansing of the Government Payroll system by June this year was conducted on the 15, 17 and 19th of March this year.

Department of Personnel Management Secretary Ms Taies Sansan has issued a circular instruction to all line agencies both at the national and provincial level to take heed of the circular instruction as it is in line with various NEC decisions and the Special General Orders 11 and other undertakings to address issues of over expenditure in Bill Pay and in implementing a number of strategies across the Public Sector.

Ms Sansan said, DPM through Organisation Staffing and Personnel Emoluments Audit Committee (OSPEAC) has been reviewing, assessing and reporting on agencies performance in terms of the Human Resources and Personnel Emoluments.

“With the ongoing exercise, the department is also of the view that all Public Sector agencies must understand the national governments expectations. The sessions have enabled DPM, through OSPEAC, to communicate to the Public Service on the decisions of the government and how they can individually contribute positively to achieving desired outcomes.

Therefore it is critically important that all representatives of all public service agencies must attend the Information Session”.

Ms Sansan said, the purpose of the forum was to disseminate important information to public sector agencies through their HR Personnel.

Ms Sansan has called on Provincial Administrators to include their Provincial Education Advisors. This was specifically for teachers. This was the targeted audience for this year’s first quarter staffing and establishment review. Other critical issues were discussed as well at that forum.

Agencies were required to bring their approved structures/establishments comparison tables and proposed structures (if any) to the forum. The forum was broken up into various sectors; health, community & culture, education, economic, transport, law and order & administration to attend the 3 respective days on which the forum was held.