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Secretary’s National Women’s Day Message

DPM Women Executive Management Team

“We are here today to celebrate and mark International Women’s Day. International Women’s Day was celebrated on the 8th of March. It is a global day celebrating the social, economic, cultural, and political achievements of women.

International Women’s Day is a day that also marks a ‘Call to Action’ for accelerating women’s equality.

As Secretary for DPM, we are custodians of the Gender Equity and Social Inclusion policy, GESI.

The GESI policy has been in place since 2013 and I must say there has been great effort on the Whole of Government approach taken to  ensure all government agencies implement the GESI policy in their respective work places.

This year’s International Women’s Day celebration’s theme is ‘Break the Bias’.

Many women are already breaking the bias in their respective roles. We live in a male  dominated society just the fact that we are women working alongside our male colleagues are already breaking the bias.

As Secretary- just the mere fact that I am a woman is a challenge in itself. We are viewed in all aspects as inferior to our male colleagues.

My message to all of us today is to ‘lift each other up’ in our work places. As women, we must stop the ‘Queen Bee’ syndrome.

I know for a fact that many women who hold senior management positions feel threatened by the younger ones who work under them. I urge you all to share your experience and knowledge with your younger female colleagues.

We do not own the positions we hold; we will be here today and gone tomorrow and the only way we can leave a legacy is to mentor and impart the knowledge we have gained over the years to our young female colleagues.

 We can look back and be proud of what we have done when we share our experience with our younger colleagues.

In the same token, I encourage young female officers to work hard and learn as much as you can from your superior female colleagues.

“Let’s lift each other up and that is the ‘Call to Action’ message.”

Secretary Outlines Plans to Change Public Service

Secretary Ms Taies Sansan presenting a certificate to a CS officer during the PILAG Graduation in Mt Hagen

Secretary, Ms Taies Sansan has recently outlined the Human Resource Development Strategic Plan 2020-2050 during the Leadership and Governance graduation at the PILAG Highlands Regional Center in Mt Hagen.

Ms Sansan told the grandaunts and public servants that DPM has come up with this long-term strategy in the hope to bring a more coordinated approach towards a career pathway for public servants.

“It is envisaged that through the long-term plan, a new cadre of public servants will emerge as future public servants”.

The plan was launched by Prime Minister, James  Marape in June 2021, that aims to address some of these public service issues, and to lift the level of professionalism across the entire Public Service.

This 30 year long-term plan  encourages policies to be developed in areas of:

1. Entry into and Exit from the Public Service

2. Performance Contracts for Senior Public Servants

3. Performance Management System

4. Public Servants Code of Ethics

5. Public Sector Career Path

6. Bonding of Public Servants

7. Distribution of Public Servants

8. Making Housing a condition for employment

9. Medical and Life Insurance for our Public Servants

PILAG in collaboration with DPM ha put in place a training policy for the public service. Sansan said this greatly compliments the long-term plan.

The endorsement of the Public Sector training policy by NEC gives the Institute the guidance with its training courses, with the view to up-skill, enhance and build capacity of public servants to ensure improved service delivery.

Sansan believes that the policy will go a long way to instill knowledge and value, and the skills and attitudes DPM anticipates, will be acquired by those who undertake the training courses driven by this policy.

It is also mandatory that those who choose to become career public servants will undergo training at PILAG.

It is also compulsory for those applying for Departmental Heads, CEO,s and Provincial Administrator’s positions to attain an     executive leadership qualification from PILAG.

This will align to the merit-based process of appointing departmental heads. She said these are some of the major policy achievements in the public service, and is hoping to shape a modern future  public service.

She said this during the occasion to witness 34  public servants who graduated with Certificate in Leadership and Governance.

TWG to Scrutinize Public Servants Contesting 2022 Elections

Members of the TWG during a recent meeting.

The Technical Working Group has resolved to ensure all public servants who will be contesting the 2022 General elections are placed on the data base created for public servants.

This comes as more public servants try to evade due process in light of the amendments to the Public Service Management Act, which now requires public servants to resign 12 months prior to issue of writs to re-enter the public service after 5 years, if they have resigned to contest the elections.

The Public Service Management Act is very clear, and DPM will write to former public servants who will be contesting this year’s election, but have tendered their resignation as ‘normal resignation’ or after the 28th of October, 2021 to reconsider   contesting.

DPM will ensure recruitment and selection processes will be tightened to ensure such public servants re-enter the public     service through the normal recruitment process and only after five years if they lose the elections.

‘Unleash Your Potential’

Acting Deputy Secretary Policy & Reform, Ellison Kalimet speaking during National Women’s Day Celebrations at CGO

In joining the world to commemorate International Women’s Day, Acting Deputy Secretary Policy, Ellison Kalimet says the theme ‘Break the Bias’ unleashes the possibilities for women to rise, contribute and experience a world of greater opportunity, access and significant beyond limitations.

“Women must step up into higher paradigms and pursue their dreams,” said Kalimet.

He said under the leadership of DPM Secretary, Ms Taies Sansan, an advocator of Gender Equity and Social Inclusion or GESI, the department has created an inclusive and equitable workplace for employees from diverse backgrounds regardless of culture, ethnicity, and orientation.

The Department have provided its employees with equal opportunities to unleash their potentials and respect differences to create a sense of belonging.

In the Executive Management Team, about 80 per cent are females occupying top management positions.

Mr Kalimet said although important gains for women’s rights and equality have been made over time, much work remains to achieve a world free of bias and discrimination, where difference is valued and celebrated.

This is his personal message to the female staff of DPM.

“I Wish all the Female Officers Happy International Women’s Day and also want to celebrate all their achievements in the    Department and in the Public Service,

They are the backbone of this country. On this occasion also, I would also like to challenge all female officers to speak up and do what is right, even you don’t always feel confident doing so, whether that is on behalf of others or for yourself.

Also challenge negative behavior and promote positive behavior.

If we make a concerted  effort to do this, we can break the bias in our workplaces, leading by example to create a more inclusive environment for everyone”.

Mr Kalimet also wishes all women a ‘Happy International Women’s Day.!

‘Stop Queen Bee Syndrome in Public Service’

Deputy Secretary, Executive Resourcing Service, Vele Ravugamini during a panel discussion

In this article, Deputy Secretary Executive Resourcing Service, Mr Vele Ravugamini, talks about the International Women’s Day theme for this year, ‘Break the Bias’.

“The theme implies about an issue,” said Mr Ravugamini.

He said “it implies about   barriers of stereotyping   women, caused by our culture, society and lifestyle, that is embedded in us”.

He said the theme tries to address stereotyping and marginalizing of women, an issue not only faced by women in PNG, but globally.

Ravugamini said sometimes it is not about the society that does that.

There are issues at workplaces, especially in the Public Service, between women folks, competing against each other. “And there is this Queen Bee Syndrome,” he said.

The ‘Queen Bee Syndrome’ is about the elder and experienced women in the public services, suppressing young  women, and not imparting knowledge or empowering young ones to persevere and replace them when they retire.

He said women folks must put aside their differences and support each other if they want to address gender equity.

There are work place social policies such as the Gender Equality and Social Inclusion or GESI, which is sometimes  misinterpreted and causes partition or walls between males and females.

GESI is a framework which pays particular attention to gender equality and the involvement of marginalized groups, including People with Special Needs.

All people have equal conditions for realizing their full human rights and potential to contribute to national, political, economic, social and cultural development and to benefit from the results.

Ravugamini said such policies talks about ‘Equity’, where it has an equal playing field for both men and women, which many times it is preserved to be for women alone.

“Both male and females should compete by merit.”

He said the question PNG should be asking is how to address the marginalizing and stereotyping of women at all walks of life.

He said women themselves can take the lead by supporting and empowering themselves, and then male folks will step in to join and address it.

Most importantly, it is by teaching kids at their early age to respect both men and women, and change the cultural norms, and break the barriers.

He said he has always  have high respect for the women in his life. His mother, wife, daughters, and aunties.

He has learnt some of the greatest life lessons of his life from these women.

As a father and someone who holds a high position in the Public Service, he  encouraged Papua New Guineans to change their attitude and respect both men and women, despite their gender, age, race or such.

To conclude, he wish all DPM Women a Happy International Women’s Day.

Secretary Outlines GESI Policy Implementation

Secretary Ms Taies Sansan during the Special Parliamentary Committee hearing on GBV

Secretary Ms. Taies Sansan said, the Gender Equity & Social Inclusion (GESI) Policy is prioritized in the Public  Service.

Secretary Sansan said this when she appeared before the Special parliamentary Committee on Gender Based Violence at its hearing at the Parliaments State Function Room.

Secretary Ms. Sansan told the members of the Committee that mainstreaming of the policy has been implemented for the last 8 years.

“We have a GESI division who coordinate all GESI  activities and facilitates work plans with other stakeholders.  GESI is an important national and whole of Government agenda, she said.

Secretary Sansan also outlined that under the Public Service Management Act section 22A   Departmental Heads are        responsible for coordinating the  GESI policy within their respective departments.

Secretary confirmed to the Committee that GESI policy implementation is part of the performance indicators for Agency Heads as per the  Leadership Capability Framework which is included in their contracts.

She further outlined that the Public Service General Order 20 also highlights all the areas that relate to GBV in the public service.

Secretary Sansan provided to the Committee statistics on the implementation of GESI. She told the Committee that so far, the implementation of GESI has seen GESI positions created.

Provincial Health Authorities have created 15 positions, Provincial Administrations  created 9 positions, national agencies have created 22 positions.

In 2019 and 2020 a total of 358 public servants have undergone training on the  application of the GESI policy and have been certified with certificates.

Secretary Sansan also told the Committee that a new General Order 7 will be included in the 5th edition of the general orders which include issues around the GESI policy and will go before the Central Agencies Coordinating Committee soon.

EMT HOLDS FIRST MEETING FOR 2022

The Executive Management Team held its first meeting for 2022 on the 25th of January.

In welcoming EMT members Secretary Ms. Taies Sansan thanked them for their contributions in 2021 which contributed towards the achievements of the department last year.

She told EMT members to be alert and take heed of what lies ahead. Secretary Sansan told EMT that 2022 is an exciting year as it is elections year but it will also be a challenging with the predictions of the 4th wave of covid-19.

Secretary Ms. Sansan also advised EMT that parliament will have its final sitting on February 22nd and rise.

She advised that there will be a caretaker cabinet for the next 3 months and that public servants will run the government machinery and prepare for the incoming government. 

A number of key issues were listed on the agenda for EMT discussion among them is the issue of Time & Attendance and in particular the Clock-In system being currently used by the staff.

Deputies also used the first EMT meeting to provide updates to EMT from their respective wings. An update on the housing basket with Nambawan Super was also provided to EMT by Executive Manager PS Housing Ms. Nancy Levi.

Ms. Levi also provided an update on the 100 allotments for DPM at Duran Farm and further provided an update on portion 1212 at Bomana of which an expected one thousand houses are to be built.

EMT concluded with a number of important resolutions to be pursued by respective branches.

AGENCY HEAD AWARDED

Journalism student Esther Gahane

DPM has awarded a certificate of achievement to the Executive Director of the National Cultural Commission (NCC) on the 21st January 2022 in recognition of NCC as one of the first agency using the online Performance Management System (PMS) effectively within the past two years.

In a presentation ceremony to officially present the award to the NCC Executive Director, Secretary Ms. Taies Sansan said, that the program was about realizing the achievements that some of these CEO’s have gone through in compliance with the PMS system.

The homegrown web based online system is a system developed by DPM to assess agency heads under the Performance Based contract system.

The system can also be accessed through Mobile phones where an alerts is sent Agency heads with the Ministers and the Governors.

“We were encouraging this type of activities and the system to be used so we can see where we are going in modernizing the public service.

In the past a lot of things were done manually so as part of modernizing public service, the PMS was one of those systems that we thought would be good to see where the public service is going and where the country is going.”

She said coming back to performance assessments of agency heads was a key factor in this government’s priority in moving performance of agency heads, Deputy Secretaries, deputy provincial administrators and rest of the public servants down the line.

So it was important that the system got up and running, we want to encourage agency heads especially provincial administrators, CEO’s of statutory bodies, departmental heads who are not using this system to start using it.

I want to thank the Executive Director for NCC Mr. Steven Kilanda who is one of the first CEOs to really complete this system using the online PMS. 

NCC’s Executive Director Steven Kilanda said, that he thought they were lost among many agency in this country but he is fortunate that DPM has recognize them.

“We are a very little agency but yet DPM can use us as a guinea pig and we are the first one to get this award and we want to maintain this. Next year we want to come back and get this award again.”

He thanked Secretary Sansan and said that his agency will work together to make this system work so that other agencies can see and follow. Mr. Kilanda appeal to other agency heads and department heads, to move with global technologies.

“We are complaining about DPM not doing anything but DPM has come up with this initiative, DPM is trying the best to do something, it’s up to department heads and agency heads to adapt to the system, we have to implement the system.”

CONFERENCE AN AVENUE TO TALK ABOUT ISSUES

Journalism student Esther Gahane

Public Service Minister Hon. Joe Sungi said, the focus of the one day Ministers & Governors conference was for all the department Heads, Governors and Ministers to get together to basically talk about the Reforms of public service matters on National level.

“The Prime minister and the Prime Minister’s department with my department had come up with this day so that we can all sit together and talk about matters that affect the service delivery of this country”.

He said, instead of us talking at the back and on the floor of parliament we must look for a way out that we can openly speak because there is no more body of leaders above us.

“This is the body of leaders that will make sure that Papua New Guinea progresses or Papua New Guinea doesn’t progress. So if you are thinking that there is someone else apart from you then you better start think again and say we are responsible for this country’ there is no one else above us and I think that’s the reason why we are here”. he added.

“Before we go into our first parliament session for this year, we must sort out the most important resource which is Human Resource, it’s not finance because we always worry about finance and forget about Human Resource”.

Hon. Joe Sungi described Human Resource as the nerve system of the body and finance as the blood in the body.

“We should now talk about public service because the human resource is the nerve system of any organization, when you cut the nerve system, the blood represents the financial resource.

Finance is like the blood system of an organization. When you cut down the nerve system the hand cannot communicate, because it doesn’t connect with the nervous system in the brain.” He said that we should now talking about Human Resource matters than giving too much attention on finance because it will be the human who will spend the money not the other way around. For too long this country has been always talking about finance and budget and we forget the most important resource which is human resource.

He also mentioned that if we have a good provincial administrator in the province, that provincial administrator will make sure that province performs.

When we start to appoint provincial administrators, we must know who we are appointing, we need persons with management and leadership experiences not your technical experience and that the reason we end up complaining about public services because it’s ourselves to be blamed as political leaders.

“I was once a Provincial administrator so it is important that we have the Provincial administrators here because they are the ones that will implement government decisions and policies down to the people.

This is the final forum that we should talk about how we can understand each other and assist each other. Public service is like your wife or husband, if our wife is well dressed and goes around it reflects the kind of husband she has and vice versa.

Our public service is the same, you can talk sweet and do all kind of things at the top but if the public service missionary is not functioning properly, you have a problem.

So I’m asking all of us the governors to look back and support the provincial administrators to sort out the human resource division in your respective provinces.  Provincial administrators and department heads pay attention to your human resource divisions.

I am so thankful to the Prime Minister’s and my department for organizing this and most importantly support from our parliament committee Hon. Gary Juffa, Governor of Oro & Chairman of Public Sector Reforms and Service Delivery Committee. I request all of us as of today, if we can leave from this conference with a priority shift from finance to human resource.

The most important resource that any manager can manage is human resource and finance resource, if we can manage this too then the rest is okay.” Minister Sungi concluded.

HONESTY MATTERS IN THE PUBLIC SERVICE

By Journalism student Mathilda Ginio

Prime Minister Hon. James Marape delivered a very frank statement when he addressed Ministers and Governors during the one-day conference held at APEC Haus in Port Moresby on the 17th of January.

In delivering the key note address the Prime Minister made no bones about the importance of removing political influence over the public service.

The Prime Minister spoke at length on many issues that affect the public service and provided his perspective on the influence exerted on the public service by politicians.

However, he shuttled it down to the basics and that is honesty. “Honesty is what matters most today and is the greatest commodity in need in our public service and in our country.

Honesty to the call of duty, honesty to the service our county deserve that we must run. District DDA chairmen and provincial governments once we can look at the public service, let’s look inward and see how much we have delivered.

“We are all time bound as public servants. Politicians you’re time bound in a sequence of 5years, public servants your time bound is once you reach 65. The country you have served and informed is the country that you will retiring to”.

“Let’s isolate from politics from the appointment of public service and strengthen the merit based appointment and let’s strengthen the integrity in public service.

“Let’s remove influence of politicians over public service. Let’s uplift politicians to only policy directions and legislative passing”. This was the statement the Prime Minister delivered when he addressed Ministers, Governors and agency heads who were present at the conference. The conference with the theme “Ensuring an effective and efficient public service machinery to ensure service delivery to our people”, was aimed at bringing Ministers of state and Governors under one roof to discuss issues about the public service and delivery of services. 

The Prime Minister went on to state that politicians should only give directions on policy based on different government orientations which should be measured against constitutional fundamentals.

Mr. Marape also spoke about the importance of the merit based appointment of agency heads on performance based contracts.

The Prime Minister also suggested that all contracts of all department heads including provincial administrators, must be reviewed on an annual basis, and if financial and human resource management was below expectations, that particular person must be terminated.

“No ministers or government should stand in the way of benchmark assessments of department heads and integrity of the government institutions be strengthened. Ombudsman, Public service Commission and Independent Commission against Corruption (ICAC) must deal with cases of corruption within the public service, “Our public service delivery system must have the high integrity standard so we account for the stewardship of our time and the management of public resource”.

Marape added. He also advised Secretary Taies Sansan to check all the department heads if they do not manage the human resources or financial resources and also making sure that every department heads contract is reviewed on the yearly fixed 3yers, 4years or 5years internship on the year.

He said, that you all know this is the budget given to you for one operational year, if you are spending beyond 10% up or 10% less you are not fit to be a department heads. It starts with the leadership. “46 years on someone said doing the same thing over and over, but expecting a different better result”.

He also said, all public service programs must be policy based geared towards achieving national budget outcomes as per our national constitution. 

“No budget allocation must be made without policy. Accountability for performance, including management of financial and human resources, must be a key benchmark of all government departments”.

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