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DEPUTIES SIGN CONTRACTS

Four senior executives from the Department of Personnel Management signed their contracts last week.

Deputy Secretary Executive Resourcing Services Mr Vele Ravugamini has been confirmed to his position after being in the position in an Acting capacity since 2018. He signed his contract for 3 years. 

Director Corporate Affairs & Capacity Building Mr Michael Moke also signed his contract for 3 years.

Two senior officers Mr Elison Kalimet and Ms Roselyn Rakuavia have been elevated as Acting Deputy Secretaries respectively whilst the two positions will be re-advertised.

Mr Kalimet takes on the role of Acting Deputy Secretary Policy & Reforms while Ms Rakuavia is the Acting Deputy HR Advisory & Compliance. Both deputies will act in their respective positions for a duration of 3 months and their performance will be assessed accordingly. 

Department Secretary Taies Sansan says she looks forward to working with the deputies following the signing of their contracts and Key Result Areas.

“Your contracts are performance based and now that you have signed them – please work towards achieving the Key Result Areas in your contracts” Ms Sansan urged them to provide the leadership and guidance required in their respective wings to ensure there is a cascading effect of their respective KRA’s to all officers within their respective divisions and branches.

“This year has been a challenging year with the covid-19 pandemic but as the country slowly finds ways to deal with the pandemic under the new normal – it is incumbent on you all as senior executives of this department to embrace the changes and work towards executing them. Importantly, let’s all work together to ensure we implement the major Public Sector reforms of the Department and the Government. That is critical and it is important that we achieve this under the Departments Corporate Plan”.

GOVERNMENT HONORS COMITTMENT TO PAY OUT PUBLIC SERVANTS

The Government has honored its commitment to pay out a total of 481 Public Servants through the Public Service retirement exercise.

Public Service Minister Soroi Eoe confirmed that the government through Treasury has released K28.4 million in October to retire these Public Servants who have reached compulsory retirement age and others who being retired on medical grounds. The Public Service Minister said as a result of the retirement exercise the government will be saving K14m when it retires the 481 Public Servants by the end of this year.

Minister Eoe says, K430m was allocated in the 2020 Budget to retire 2,150 compulsory retirees who are over the age of 65 years. From this a total of 481 Public Servants from 10 agencies were confirmed and validated for payout.

Mr. Eoe explained that from the K28.4m, K16.5 has been paid to the Department of Personnel Management who will facilitate payments for the identified line agencies with K11.9 million transferred to Police for the constabulary to facilitate paying out its 132 retirees.

Department of Personnel Management is now working on batch 2 for 2020 and have validated a further 138 requests which will cost K7.6m. This has been submitted to Treasury. The balance of K401.6 million is being looked at for re-appropriation in the 2021 Budget. The 481 Public Servants to be retired include an outstanding of 80 Public Servants from 11 agencies for 2019 and 401 from 10 agencies for 2020.

The break-up of this is as per the table below:

                          AGENCY (2020)TOTAL RETIREES
1Department of Transport6
2Department of Works179
3Hela Provincial Health Authority2
4Morobe Provincial Administration12
5National Cultural Commission15
6National Museum & Art Gallery3
7New Ireland Provincial Health Authority24
8Western Highlands Provincial Administration1
9Western Highlands Provincial Health Authority27
10Department of Police132
                                 
                          AGENCY (2019) 
1Department of Community Development6
2Department of Transport2
3Department of Health 9
4National  Cultural Commission5
5Port Moresby General Hospital27
6Eastern Highlands Provincial Administration1
7Western Provincial Administration1
8Western Provincial Administration3
9Southern Highlands Provincial Administration20
10West New Britain Provincial Administration4
11West New Britain Provincial Health Authority2
 Total 481

“The payout of retirees has been a long outstanding issue but I am pleased that the government is able to pay them out to free up the Governments Ascender Payroll system which will enable saving about K14m in 2021 once the deed of release is signed off by retirees and they are taken off the Payroll and to reprioritize these vacancies for essential services”.

Minister Eoe said, as part of the Public Sector Reforms and the need to control costs in the Public Service Payroll, DPM is doing all it can to clear the Ascender Payroll through the payout of Public Servants who have reached retirement age but have remained on the payroll over the years. “This is a great achievement for the Marape government in its efforts to cut the Public Service wage bill and the commitment this government has made to the Public Sector Reforms on improving and modernizing the public service by honoring this commitment”.

RESHAPING THE PUBLIC SERVICE

“The input we make today must be the correct input that will reshape the course of our country so that in the next 10 years when we look back, our generation has made the greatest impact in reshaping the future of our country. The reshaping of our country starts with reshaping the Public Service”. 

These were the words of Prime Minister James Marape when he opened the 2-day Public Sector Reforms and Cost Control workshop at APEC Haus on the 19th of October. Mr. Marape who has taken an interest in the reforms the Department of Personnel Management has undertaken, spoke of the many challenges the government faces regarding the Public Service and the need for reforms to modernize the public service taking into consideration cost controls.

The Prime Minister in addressing the workshop which had an overwhelming turnout from heads of line agencies, spoke at length about cost control and one of the main issues he stressed is the need for all public servants to be on contract. 

Mr. Marape outlined that the Public Service consumes about 70 percent of the governments cash revenue and called for discussions during the workshop to be around measures that could address costs. 

“Public Servants have a serious responsibility to the nation as we consume 70 percent of the total revenue collected”. He highlighted a number of the challenges that the workshop should deliberate on to stop unnecessary growth and to make the Public Service leaner and flatter.  One of the suggestions he made was for the utilization of the Public Private Partnership and advise how well this can be used. Mr. Marape made the call that after 45 years we need to have a better vision for the Public Service. “Let’s reward performance and discipline lack of performance. 

“I want a Public Service that’s performing”. The Prime Minister said the workshop was timely and that he was glad the conversations are taking place. Among other issues Prime Minister Mr. Marape highlighted redeployment of agency heads into other departments and the independence of the Public Service when it comes to Executive Appointments. 

Public Service Minister Soroi Eoe in his remarks told the workshop that one of the governments priorities is to reform the Public Service to make it efficient, responsive and cost effective. Minister Eoe also highlighted the 6 priority areas of his Ministry and among them is for the creation of a smarter, leaner organization structure removing duplication and inefficiency.  Secretary Taies Sansan in welcoming all line agencies to the workshop told them that the department needed to share with them all the challenges of the Public Service. Ms. Sansan said the objective of the workshop is to share what the Department as the key lead agency in HR matters is doing on the progress of legislative reforms especially in the areas of governance, policy and capacity building.

DPM Briefed on Preliminary Findings of Audit Report

DPM and Delloite team at the workshop to discuss findings of the Audit Report.
 

Department of Personnel Management and Deloitte met for 2 days this month to finalise the audit report of the Government Payroll system.

Deloitte was engaged to audit the government payroll system at the end of last year and were given 8 months to complete the report.

Deloitte had a 2 day session with DPM staff whose duties and responsibilities fall within the audit that they conducted.

Discussions were around preliminary findings of the audit and fine tuning the executive summary for the 100 page report.

Secretary Taies Sansan who was part of the 2 day session posed pertinent questions to the Deloitte team on the preliminary findings.

At the close of the 2 day session, Deputy Secretary Policy, Elison Kalimet standing in for Secretary thanked Deloitte team for involving DPM and said as an implementing agency appreciate all the discussions over the 2 day session and look forward to the final report.

“Please provide us with the draft of the exeutive summary so we can look through and provide our feedback before you finalise the final report”, Mr Kalimet said.

Once the report is finalized, it will be handed over to the Minister for Public Service who will then present to the National Executive Council.

Groundbreaking of Public Servants Housing Project

Public Service Minister, Joe Sungi (4th from left), Acting PM John Roso (5th left), PMNEC Secretary, Ivan Pomaleu (3rd Right), DPM Secretary, Ms Taies Sansan (2nd Right) during the ground breaking ceremony at Bomana.
 

The long awaited public servants housing project has recently been launched at Bomana Portion 1212.

Acting Prime Minister, John Roso officially launched the ground breaking ceremony.

Guests who also attended includes Public Service Minister, Joe Sungi, Housing Minister, Dr Kobby Bomareo, Community Development, Religion and Youth Minister, Jason Peter, PMNEC Secretary, Ivan Pomaleu, DPM Secretary, Ms Taies Sansan, Finance Secretary, Dr Ken Ngangen, Housing Secretary, Benjamin Samson, and other invited guests and partners.

Ms Sansan who gave the welcome and opening remarks said the Whole of Government Public Service Housing Project is a milestone project that DPM through a Whole of Government approach will deliver though a Public Private Partnership (PPP) Home Ownership Model program.

Secretary Sansan said the state will partner with the International Finance Corporation (IFC) under the PPP arrangement.

IFC’s engagement will be through the Financial Advisory Services Agreement (FASA) of affordable housing.

“Through FASA, an efficient business model for the development of affordable housing project is facilitated under the PPP framework”, said Ms Sansan.

The project will see over One Thousand (1000) Allotments that will be built.

It will consist of two to three bedroom houses, targeted at the low to middle income earners of which the majority of Public Servants fall under.

Acting Prime Minister and Deputy PM, John Roso applauded DPM for taking an holistic approach to look at the public service housing.

“We need a Whole of Government approach to the housing issue, if we want to address the issue of housing”, Roso said.

Roso said the National Government will continue to support DPM to address public servants housing issue, but demands performance from the public servants.

Meanwhile, Public Service Minister, Joe Sungi said for Public Servants to perform to their utmost best, the government must support them by giving housing allowances or provide housing.

Minister Sungi said this housing project will not be a failed project, and he’s looking forward to work with all the partners to ensure the project is delivered.

DPM Part of 11th Parliament Orientation

Secretary Ms Taies Sansan delivering her presentation during the orientation of the 11th Parliament.
 

Department of Personnel Management was among other government agencies who made presentations to members of the 11th parliament as part of the orientation week for members of parliament.

Secretary Ms. Taies Sansan made a presentation on the legal mandate of the department.

Ms. Sansan presented that the Department is responsible for all public servants throughout the country.

“Public Service is stipulated as one of the state services under the constitution. Secretary’s presentation touched on a number of areas on the duties and responsibilities of the department under the Public Service Management Act highlighting the areas that relate to members of parliament.

In her presentation Secretary Sansan highlighted the issue of Executive Appointments providing to Ministers and Governors a flow chart of the process of executive appointments for agency heads and provincial administrators.

Secretary Sansan also provided statistics on the latest figures of the number of public servants, where teachers, doctors and nurses make up the largest chunk of the number of public servants.

She also highlighted that the largest number of public servants are front liners who are in service  delivery.

These are mostly teachers and medical officers.

Secretary Sansan in her presentation also highlighted that the Minister for Public Service plays a key role in the appointment of agency heads and provincial administrators and is also given the delegated powers to make acting appointments of departmental heads.

She informed the members of 11th parliament on the role of Governors as Chair of the Provincial Executive Council who are involved in the substantive appointment of the provincial administrator.

She further informed  members of parliament of the role of Open Members who are involved in the appointment of District Administrators under the DDA Act.

Australia Looks in Strengthening ties in Human Resource

L-R: Acting Secretary Foreign Affairs and International Trade, Elias Wohengu, Australian Foreign Affairs Minister, Penny Wong, DPM Secretary, Ms Taies Sansan, Chief Immigration Officer, Stanis Hulahau, & Foreign Affairs Minister Justin Tkatchenko  photo shoot after Wong’s Media Conference.
 

Australian Foreign Affairs Minister, Penny Wong in her recent visit to PNG had a brief visit with PNG’s Foreign Affairs Minister, Justin  Tkatchenko and later held a media conference at the Central Government Office Building.

DPM Secretary, Ms Taies Sansan and Chief Immigration Officer, Mr Stanis Hulahau were there to welcome her.

Australia is looking at strengthening ties with PNG through Human Resources up-skilling and jobs.

DPM currently facilitates Australian Awards Scholarship for Public Servants in PNG.

DPM Will Continue Implementing Policies

Secretary, Ms Taies Sansan giving her speech during the welcome ceremony the Public Service Minister.
 

Secretary, Ms Taies Sansan during the welcome ceremony for the Public Service Minister, Hon. Joe Sungi, said the Department will continue to work with the Minister to implement policy initiatives and visions going forward.

Ms Sansan announced that DPM has made great strides with the ‘Whole of Government Housing Project’, which will be launched in mid-September this year.

For the benefit of the Public Service Commission and Pacific Institute of Leadership and Governance (PILAG) who gathered at the welcome ceremony, Ms Sansan said the groundbreaking ceremony of Portion 1212 Bomana Correctional Service land, has been given to build houses for public servants through a Public Private Partnership arrangement with the support of the Government.

“I hope we can continue from where we left off prior to the National General Elections, especially your vision to ensure that housing becomes a ‘condition of employment’ for public servants,” says Ms Sansan.

Another important initiative which DPM has progresses in is the Medical and Life Insurance for public servants.

Ms Sansan said this initiative came about after the Prime Minister, James Marape made public comments on the need to consider a medical and life insurance scheme, which he saw is a prime importance of welfare of the public servants since he took office in mid-2019.

She said it is also one of the Key Result Areas (KRA) of the Public Service Minister and herself, in ensuring that a national medical and life insurance scheme for public  servants is developed and implemented.

“I am happy to say that since the approval by NEC in May 2022, the Public Service Niucare Association has been registered and certified by the Registrar,” says Ms Sansan.

She added that, “the Public Service Board of Trustees will be responsible for the affairs of the insurance scheme and will be managed by experienced management team from the industry”.

Its establishment, operations, and awareness will commence once Government allocated Seed Capital inline with the NEC decision.

Welcome Back Public Service Minister

Public Service Commission Chairman, third from left, Public Service Minister, Hon. Joe Sungi, DPM Secretary, Ms Taies Sansan, PILAG CEO, Michael Barobe, PSC Commissioner Provincial, Ms Judith Stenis, PSC Commissioner General National, Joseph Aka (back), and two Pastors on the far left after the dedicatory pray to welcome Minister Sungi as PS Minister.
 

A welcome ceremony was held this month by the three agencies  under Public Service Ministry to welcome the re-appointed Public Service Minister, and Nuku MP, Hon. Joe Sungi in the 11th Parliament.

Staff from the Department of Personnel Management, Public Service Commission, and Pacific Institute of Leadership and Governance (PILAG) gathered at  PILAG for the welcome ceremony, later the prayer dedication by Pastor Tony Dalaga from the AOG Cornerstone Church in Port Moresby.

Minister Sungi said he is looking at working with DPM, PSC and PILAG to fix the Public Service performances.

He said Public Service has been in the spotlight by MPs and the Prime Minister for non-performance.

Minister Sungi said this is a challenge for him, and urged all the public servants to work towards fixing it.

Minister Sungi said that while he plans to continue the work he has left   before the 2022 National General Election, he is committed to take on new challenges to  revamp and fix the Public Service system.

 Firstly, is to look into addressing the welfare of  public servants, in terms of making housing a condition of employment or by giving housing allowances that is equivalent to the housing rate.

“This needs to be tabled in Parliament so people must know that if you want to talk about the performance of public servants, you need to talk about their welfare as well,” said  Minister Sungi.

He added that when public servant’s welfare is addressed then they will perform well.

The Minister also said that Governor’s and MP’s should not be complaining to DPM and PSC for the poor performance of public servants.

He said they should be working closely with their Provincial Administrators and their District CEOs to ensure public servants in the districts and provinces are working, while Departmental Heads in Waigani perform to their utmost best by working with their staff to ensure a smooth delivery of services to the people.

Minister Sungi is also planning to review the current retirement age of 65 years old.

He said Public Servants need to retire early and enjoy their retirement benefit by owning their own homes and such.

Meanwhile, he said he will spend more time in the office and ensure public service is fixed.

CLRC Completes GESI Training

CLRC Staff with their Certificates of Attainment. Posing with them are DPM GESI (WoG) staff (Sitting), being flanked by the CLRC Secretary, Dr Mange Matui, seated third from right, and senior CLLRC staff.
 

The Gender Equity, and Social Inclusion (whole of Government) branch have recently completed a two days GESI workshop with the Constitution and Law Reform Commission.

This has seen 32 participants receiving Certificates of Attainment that they have been GESI sensitized.

Executive Manager, GESI (WoG) Mr Emmanuel Ginis who represented  DPM Secretary, Ms Taies Sansan told the participants to go back and practice GESI at workplace, at home, and in their communities to contribute change in the society.

Mr Ginis applauded CLRC for their continuous and tremendous implementation of the GESI policy, and their lead in the Law and Justice Sector.

CLRC Secretary, Dr Mange Matui, said CLRC will engage DPM to conduct more refresher workshops for his staff on GESI related matters.

Dr Matui said CLRC is the Chair to the Law & Justice Sector Gender, Equity, Disability and Social Inclusion Committee of Practice, and such workshops is important to CLRC.

As the leading Agency in GEDSI, CLRC has launched its Sexual Harassment Workplace policy in 2020, and are currently working on the Domestic Violence  Policy, and the Health and HIV/Aids Workplace Policy.

Dr Matui thanked DPM for being the custodian of GESI policy and for rolling it out to government agencies.

“GESI values are fundamental that we learn at home; love, respect, the foundations that maes us human beings,” Dr Matui said.

Meanwhile, DPM EM, GESI (WoG), Mr Ginis said DPM will continue to rollout GESI Mainstreaming and Sensitization workshops to all government agencies, upon their requests.

Central Governor Pays Courtesy Call on DPM

  Seated L-R: Acting Deputy Secretary Policy & Reforms, Mr Ellison Kalimat, Central Governor, Ms Rufina Peter, Secretary Ms Taies Sansan, and Deputy Secretary, Mr Vele Ravugamani, being flanked by DPM staff.
 

Central Governor Ms. Rufina Peter paid her first courtesy call on Department of Personnel Management Secretary Ms. Taies Sansan 

Secretary Sansan and Ms. Peter had a brief meeting to look at Human Resource employment development for Central Province.

“This is my first government department visit. I think it’s logical to come to DPM first because human resources will get the work done,” said Ms. Peter.

She added that, “We all know people’s  perception that PNG Politics is for men and that women are not effective political leaders, but as female political leaders, Kessy Sawang (Raicost MP) and I, have to be demonstrative and make this perception a myth. .”

Ms. Peter told a packed conference room full of DPM and Office of the Chief Censor staff that she and Ms. Sawang will have to prove that in their five years in Parliament, and stating that she is looking at Human Resource as very critical to ensure their performances are demonstrated. 

“We can be political heads, but we need public servants who can articulate our vision and make it happen, and that coming to DPM was logical,” said Ms. Peter.

After meeting with Secretary Sansan, Ms. Peter met DPM staff, mostly women who gave her a rousing welcome.

DPM National Agency Director, Ms. Roselyn Wrakuavia who spoke on   behalf of those present congratulated Ms. Peter, and told her that Papua New Guineans are empowered seeing such female political leaders persevere, determined and have the passion to beat the odds and get elected.

“We have staff from Central Province here, but you see a packed conference room because we all want to catch the moment and celebrate your win too,” said Ms. Wrakuavia.

DPM Secretary, Ms. Sansan also told Ms. Peter that DPM has a ratio of 60 per cent of women holding executive management positions, and the Department is looking forward to working with the Central Provincial Government in terms of public service job employment and human resource building.

Meanwhile, Ms. Peter said she needs to make sure the administration and bureaucrats administer and put people’s interest first by articulating her visions, and making sure that the 300,000 people from Central Province from Amazon Bay up to Goilala are happy that a woman has delivered services.

DPE GESI Mainstreaming & Sensitization

Department of Petroleum Staff, posing for a photo shoot with the GESI team after Day 1 of the Workshop.
 

Just two weeks after  doing a presentation at the Department of Petroleum & Energy, on the introduction of Gender Equity, & Social Inclusion (GESI) Policy to the senior management of DPE, and they have requested for DPM’s GESI (Whole of   Government) to rollout the Mainstreaming and  Sensitization workshop.

This resulted in the hosting of a two days workshop by DPM GESI (WoG) team on the 3rd and 4th of this month at DPE.

So far 30 staff from the batch one have participated in the workshop.

DPM GESI Whole of      Government Acting Manager Amelia Raka told the participants that DPM has introduced the GESI Policy to provide guidelines for officers and staff with  Departments, Provincial Administrations, and Agencies to maintain gender equity and social inclusion into their internal business process and service delivery.

 The two days workshop was intense with the presentation of six factors that  influence or affects gender equity and social inclusion at workplace. They are:

· Stereotype

· Discrimination

· Gender Relations

· Gender Relations & Culture

· Sexual Harassment and

· Gender Based Violence

 Ms Raka said many times people and organizations see the Policy as a ‘Woman’ oriented policy.

“However, the GESI policy represents or includes workplace issues of all staff irrespective of gender, sex, position, race, status in the community, religion and such,” said Ms Raka.

“For a workplace to be conducive, there needs to be a GESI officer or GESI Helpdesk to assist implement GESI in their business processes and  service delivery”, she said.

“The principles and values of the GESI policy acts as a lamppost or guide for us to make decisions”, said Ms Raka.

Ms Raka explained that departments and agencies have different issues.

She said the policy has to be contextualized on the needs of each organizations to make it relevant.

Ms Raka concluded that data collections and statistics are very important tools in GESI to register cases, and issues can be dealt with at the management level, or through professional channels like Police.

ERS Conducts KPI Workshop for MBPHA

Milney Bay PHA CEO Dr. Perista Mamandi (fourth left), Snr Management Team & DPM stuff posing for a group photo after the closing of the 2 days’  workshop.
 

The Executive Contract Administration Division, under the Executive Resourcing Services Wing have recently conducted a successful two days workshop with the Milney Bay Provincial Health Authority (MBPHA) on the development of the CEO’s Key Result Areas.

The workshop was held on the CEO’s request for DPM to assist Milney Bay PHA to provide technical assistance of the heads of agencies Performance Management System, to develop the CEO’s 2021 Key Result Areas.

The training was attended by the senior staff and management of the Milney Bay Provincial Health Authority.

Presentations were on the PMS Online program, PMS Contractual Obligations, PMS Business Process, Introduction of the Data Gathering Forms, and the Facilitation of the Formulation of the KRAs.

Two sets of KRAs were provided to guide the senior officers to agreeing on to develop the CEO’s KRA.

The KRA that was developed by the CEO, Dr Perista Mamadi himself, and the KRA’s and Key Performance Indications (KPIs) developed by the National Health Department.

Executive Manager, Executive Contract Administration, Mrs. Marita Kouga who facilitated the training said the training and group discussions has helped the senior management of Milney Bay PHA to understand and know how to create their CEO’s KRAs and KPIs.

Mrs. Kouga said DPM will continue to assist MBPHA until they build their capacity on using PMS Forms and utilizing the Online System.

Mrs. Kouga said some of the KRAs and KPIs  DPM have assisted them in creating through discussions from the workshop are;

– to create an Urban Health Service

– Need to outsource outpatient services, and

– annual meeting for PHA Boards with the Minister for Health to discuss how to support the PHA and for the needed support of stakeholders in implementing Health Reforms.

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